Open Access and Dissemination of Scientific Information in Central America and the Caribbean
Regional Technical Training Meeting
 Montego Bay, Jamaica, 12 - 14 May 2010
Preliminary Workshop Agenda
[Note: Simultaneous Spanish-English translation will be provided}

Wednesday, 12 May.

08:30 – 09:00 Registration.

09:00 – 09:50 Session 1. Welcome and review of Workshop objectives.
Chair: Ronald Young, PVC Research, The University of West Indies (UWI) and Fellow, Caribbean Academy of Sciences (CAS), (Jamaica).

 Welcoming remarks by Ronald Young, Caribbean Academy of Sciences.
Background to the IAP Program and Workshop objectives by Paul F. Uhlir, Director of the Board on Research Data and Information, US National Academy of Sciences (NAS)
Open Knowledge Environments: an introduction to provide context for the OIR and OJS activities, Paul F. Uhlir, Director of the Board on Research Data and Information, US National Academy of Sciences (NAS)

9:50 – 10:05 Coffee Break

10:05 – 12:35 Session 2. Panel discussion on Fact-finding Surveys Results.
Chair: William L. Anderson, Praxis 101, USA
Rapporteur: CAS Staff

 10:05 – 10:15 Background to the Caribbean Scientific Union Project “Open Institutional Repositories infrastructure network for Central America and the Caribbean”, Alejandro Caballero Rivero, Academy of Sciences of Cuba (ACC)
2.1 Cuba – fact-finding survey results, Ricardo Casate Fernández, Institute for Scientific and Technological Information (Cuba) and Nancy Sánchez Tarragó, Group for Scientific Information and Informatics, Ministry of Public Health, Cuba.
2.2 Nicaragua - fact-finding survey results, Jorge A. Huete, Academy of Sciences of Nicaragua and Mauricio García, Universidad Centro Americana, Nicaragua
2.3 Jamaica and the Caribbean - fact-finding survey results, Robert Lancashire, Caribbean Academy of Sciences

12:05 – 12:35 Identification of requirements and actions to move forward

12:35 – 14:00 Lunch.

14:00 – 15:30 Session 4. Setting up an Open Access Repository I.

Chair: Don Riley, University of Maryland, USA
Rapporteur: NAS staff

14:00 – 14:30 Setting up a repository, Policies and Legal Issues, Expanding Content and Increasing Usage – Iryna Kuchma,  eIFL.net
 14:30 – 15:30 DSpace software I – Iryna Kuchma, eIFL.net

15:30 – 15:45 Coffee Break.

15:45 – 17:15 Session 5. Setting Up an Open Access Repository II

Chair: Don Riley, University of Maryland, USA
Rapporteur: CAS staff

15:45 – 16:45 DSpace software II – Iryna Kuchma, eIFL.net
16:45 – 17:15 Identification of requirements and actions to move forward.

 17:15 – 18:10 Session 6. Case Studies. Presentations by participants.

 Chair: Susan Veldsman, Academy of Science of South Africa
Rapporteur: NAS staff

 17:10 – 17:40 CUBACIENCIA: National Science Directory and Harvester, Ricardo Casate Fernández, Institute for Scientific and Technological Information (IDICT), Cuba
17:40 – 18:10 General Discussion

Thursday, 13 May.

08:30 – 10:00 Session 7. Open Source Journal Management and Publishing Systems I.

Chair: William L. Anderson, Praxis 101, USA
Rapporteur: CAS staff

 08:30 – 09:00 Setting up an Open Access Journal, Policies and Legal Issues, Expanding Content and Increasing Usage – Juan Pablo Alperín (OJS)
09:00 – 10:00 Open Journal Systems I – Juan Pablo Alperín (OJS)

10:00 – 10:15 Coffee Break.

10:15 – 11:45 Session 8. Open Source Journal Management and Publishing Systems II.

Chair: Susan Veldsman, Academy of Science of South Africa
Rapporteur: NAS staff

10:15 – 11:15 Open Journal Systems II – Juan Pablo Alperín (OJS)
11:15 – 11:45 Identification of requirements and actions to move forward

11:45 - 13:15 Lunch.


13:15 – 14:15 Session 9. Open Source Journal Management and Publishing Systems III.

Chair: Paul F.Uhlir, Director of the Board on Research Data and Information, US National Academy of Sciences (NAS)
Rapporteur: CAS staff

 13:15 – 14:15 PKP Software I – Juan Pablo Alperín (OJS)

14:15 – 14:30 Coffee Break

14:30 – 16:00 Session 9. Open Source Journal Management and Publishing Systems IV.

Chair: XIAO Yun, Chinese Academy of Sciences
Rapporteur: NAS staff

 14:30 – 15:30 PKP Software II – Juan Pablo Alperín (OJS)
15:30 – 16:00 Identification of requirements and actions to move forward


Friday, 14 May.

8:30 – 10:30  Session 10.  High-speed Research and Education Networks (RENs) for the Region

Chair:  Don Riley, University of Maryland, USA
Rapporteur: Daniel Cohen, US Library of Congress and NAS

08:30 - 08:45     Introductory remarks by Session Chair
08:45 - 09:05     Red CLARA presentation, María del Rocio Cos, CLARA Project Manager
09:05 - 09:25     FIU-CIARA/AMPATH presentation, Heidi Alvarez, Florida International University
09:25 - 09:45     CKLN and CaribNET presentation, Carlton Samuels, Project Manager
09:45 - 10:30     Discussion by regional representatives about REN issues
ACTIONS: What can the IAP and the national Academies do to promote the implementation and use of high-speed RENs in the region?

10:30 - 10:45     Coffee break

10:45 - 12:15     Session 11.  Review of Policy Statement on RENs and Advisory Role of IAP and the Academies

Chair:   Michael Clegg, Foreign Secretary, US National Academies of Sciences (NAS)
Rapporteur: Daniel Cohen, US Library of Congress and NAS

10:45 -10:55      Background and overview of the draft policy statement, Paul Uhlir, NAS, USA
10:55 -11:30      Discussion of the policy statement and process for its completion and dissemination.
ACTION: Provide specific comments on the draft and identify methods of dissemination and key recipients.
11:30 -11:40      Draft proposal for an advisory role of the IAP and Academies in the region, Paul Uhlir, NAS, USA
11:40 – 12:15 Discussion of the advisory role of the IAP and the Academies in the region regarding digital knowledge resources and infrastructure.
ACTION: Agree on a framework and goals for such an advisory role.

12:15 -13:30      Lunch

13:30 IAP Steering Committee meeting.

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